3335-23-05 Initiation and investigation of code violations.

(A)  Initiation.

Person(s) witnessing or experiencing what they believe to be a possible code violation should provide an authorized university official with the information. 

(1)  Complaints about possible code violations occurring in residence halls should be provided to the residence hall director;

(2)  Complaints about possible non-residence hall related code violations should be provided to the director of student conduct, or chief student conduct officer for the regional campuses;

(3)  Complaints regarding academic misconduct should be referred to the coordinator of the committee on academic misconduct; 

(4)  In cases when the alleged activity may involve a violation of criminal law in addition to a violation of the code, complaints should be provided to the Ohio state university police or other appropriate law enforcement agency. The university will review all complaints received and may conduct a preliminary investigation of the alleged violation.

(B)  Investigation.

(1)  Role of the university.

(a)  The Ohio state university police or other appropriate law enforcement agency shall have primary responsibility for the investigation of acts that involve suspected criminal violation of federal, state, or local laws;

(b)  Residence hall directors, assistant hall directors, the director of student conduct, the chief conduct officer for the regional campuses, and other designated university personnel are authorized to investigate alleged violations other than those involving paragraphs (B)(1)(c) and (B)(1)(d) of this rule;

(c)  The coordinator of the committee on academic misconduct is authorized to investigate allegations involving academic misconduct;

(d)  Only those personnel designated by the sexual misconduct policy shall investigate charges involving sexual misconduct.

(2)  Role of other participants.

(a)  During the investigation, the student allegedly involved in misconduct may be:

i.    Notified of the alleged violation;

ii.   Requested to make an appointment to discuss the matter; and

iii.  Provided a date by which the appointment must be made.

(b)  Any person believed to have information relevant to an investigation may also be contacted and requested to make an appointment to discuss the matter.

(3)  Failure to comply with a request to make and keep an appointment relevant to an investigation may result in a disciplinary hold being placed on a respondent’s registration and records and/or the initiation of charges for student conduct system abuse.

(4)  Upon completion of an investigation, the investigator will decide upon an appropriate course of action, which may include, but is not limited to:

(a)  Taking no further action,

(b)  Deferring further action with or without conditions, or

(c)  Initiating charges with the appropriate university student conduct body. 

(Board approval dates: 3/2/2001, 12/7/2007, 4/6/2012, 4/8/2016, 9/2/2016)