3335-111-09 Elected officers of the medical staff of the CHRI.

(A)  Chief of staff.

The chief of staff shall:

(1)  Serve on those committees of the Ohio state medical center board as appointed by the chairperson of the medical center board.

(2)  Be a vice chairperson of the medical staff administrative committee and serve as liaison between university administration, CHRI administration, and the medical staff in all matters of mutual concern within the CHRI.

(3)  Call, preside, and be responsible for the agenda of all general staff meetings.

(4)  Make medical staff committee appointments jointly with the physician-in-chief and chief of staff-elect for approval by the CHRI medical staff administrative committee.

(5)  Be a spokesperson for the medical staff in its external professional and public relations.

(6)  Serve as chairperson of the nominating committee of the medical staff.

(B)  Chief of staff-elect.

The chief of staff-elect shall:

(1)  Serve on those committees of the Ohio state medical center board as appointed by the chairperson of the medical center board.

(2)  Serve as the chairperson of the bylaws committee of the CHRI.

(3)  Carry out all the duties of the chief of staff when the chief of staff is unable to do so.

(4)  Oversee the inclusion of changes in the bylaws, rules and regulations of the medical staff.

(C)  Delegates at-large.

There shall be two delegates at-large that are members of the medical staff. Each delegate at large shall be a member of the medical staff administrative committee and shall serve on those committees of the medical center board as appointed by the chairperson of the medical center board.

(D)  Qualifications of officers.

(1)  Officers must be members of the attending or associate attending staff at the time of their nomination and election and must remain members in good standing during their term of office. Failure to maintain such status shall immediately create a vacancy in the office involved.

(2)  The chief executive officer and director of medical affairs, chiefs of the clinical departments, section chiefs, medical directors, associate and/or assistant medical directors are not eligible to serve as chief of staff or chief of staff-elect unless they are replaced in their CHRI administrative role during the period of their term of office.

(E)  Election of officers.

(1)  All officers (other than at-large officers) will be elected by a majority of those voting by written or electronic ballot after the April meeting of the medical staff. If one candidate does not achieve a majority vote, there will be an election on a second ballot between the two receiving the greatest number of votes.

(2)  The nominating committee will be composed of five members. The chief of staff and the chief of staff-elect will serve on the committee and the chief of staff will be its chairperson. The chief of staff will appoint the three other members of the committee.

(3)  Nominations for officers will be accepted from the floor at the March meeting.

(4)  The committee's nominees will be submitted by electronic or written ballot to all voting members of the medical staff no later than April.

(5)  Candidates for the office of chief of staff-elect will be listed and each attending or associate attending staff member may vote for one. Candidates for the at-large positions will be voted upon as a group. Each voting member of the medical staff may vote for two at-large candidates. The two candidates with the highest number of votes will be elected. A majority of the votes is not necessary.

(6)  Automatic removal shall be for failure to meet those responsibilities assigned within these bylaws, failure to comply with medical staff rules and regulations, policies and procedures of the medical staff, for conduct or statements that damage the reputation of the CHRI, its goal and missions, or programs, or an automatic termination or suspension of clinical privileges that lasts more than thirty days.

(F)  Term of office.

(1)  The chief of staff and chief of staff-elect will each serve two years in office beginning on the first of July. The chief of staff-elect will be elected in the odd years. The chief of staff may not be elected chief of staff-elect within one year of the end of the chief of staff's term in office.

(2)  The at-large representatives shall serve two years, beginning on the first of July. The delegate at large may succeed themselves for three successive terms (six years, total), if so elected. They may not serve again without a period of two years out of office as a delegate at large. The delegate at large may be elected chief of staff-elect at any time if they are members of the attending staff.

(G)  Vacancies in office.

(1)  Vacancies in the office of chief of staff during the chief's term will be automatically succeeded and performed by the chief of staff-elect. When the unexpired term is one year or less, the new chief of staff will continue in office until the completion of the expected term in that office. When the unexpired term is more than one year, the new chief of staff will serve out the remaining term only.

(2)  Vacancies in the office of chief of staff-elect shall be filled by a special election held within sixty days of establishing the vacancy by the nominating and election process set forth in paragraph (F) of this rule. The nominating committee will make nominations and a special meeting of the voting members of the medical staff will be called to add nominations and elect the replacement. The new chief of staff-elect will become chief of staff at the end of the term of the incumbent.

(3)  Vacancies in the at-large representatives' positions will be filled by appointment by the chief of staff.

(Board approval dates: 9/1/1993, 3/3/1995, 12/6/1996, 9/1/1999, 4/5/2002, 9/6/2002, 2/6/2004, 11/4/2005, 2/6/2009, 9/18/2009, 2/11/2011, 4/8/2011, 6/6/2014, 9/2/2016)