Board of Trustees

3335-9-15  Penalty for payment of fees when payment is not honored.

The registration of any student who pays fees by a payment that is not honored upon presentation is subject to cancellation.  If permitted to reregister and/or pay, the student will be assessed a penalty for reregistration and the regular penalty for late payment provided for in rule 3335-9-14 of the Administrative Code.

3335-9-16  Administrative holds.

(A)     With the approval of the executive vice president and provost, an administrative hold may be placed on the records or accounts of any person who fails to comply in a reasonable period of time with an obligation imposed under university rules or who has an overdue debt or fine. An administrative hold will cause certain services to be withheld, including, but not limited to: obtaining current semester, summer term, or session grades, registering or enrolling, being certified as eligible to obtain a degree or certificate, receiving a transcript, borrowing books or equipment, or participating in discount plans available to faculty, staff, or alumni.

(B)     The unit originating an administrative hold on the records or accounts of any person shall notify the person in writing of the obligation that is overdue by providing another itemized billing or list of actions requested, specifying when the administrative hold will become effective, and indicating the name and method of contacting an individual who can provide additional information.

(C)     Any disputes concerning the legitimacy of a hold or its processing will be resolved by the university registrar. (B/T 4/4/97, B/T 12/4/98)

3335-9-17  Timely registration.

All students are required to submit course requests each quarter, semester, or session, following procedures promulgated by the office of the university registrar.  Failure to comply with this rule will result in a penalty assessment. (B/T 6/7/2005)

3335-9-17.1  Additions to approved schedules.

(A)     Until the official closing time on the first Friday of a semester, summer term, a session of autumn or spring semesters, or summer session, additions to approved schedules in undergraduate colleges require the approval of the student's enrollment unit.

(B)     After the first Friday of a semester, summer term, a session of autumn or spring semesters, or summer session, and until the official closing time of the second Friday, additions to approved schedules require the permission of the instructor (or, with the instructor's concurrence, a representative as appointed by the department) and the approval of the student's enrollment unit.

(C)     After the second Friday of a semester, summer term, a session of autumn or spring semesters, or summer session, additions to approved schedules will not be permitted.  Exceptions will be granted only by petition.  Petitions must be filed with the authorized representative of the dean or director of the student’s enrollment unit.  Petitions will be approved only on the basis of clearly documented clerical error or unusual and extenuating circumstances beyond the student’s control. Additions also require the permission of the instructor (or, with the instructor's concurrence, a representative as appointed by the department), the permission of the chair of the instructor's department or the director of the school (or of the designated representative of the chair or the director).

(D)     Because of the accelerated nature of May session courses, deadlines for adding these courses are as follows: after the first day of classes until the official closing time on the first Friday of each May session, a student may add a course only with the permission of the instructor (or, with the instructor's concurrence, a representative as appointed by the department) and the approval of the student's enrollment unit. After this date a student wishing to add a May session course to the approved schedule must petition the authorized representative of the dean or director of the student’s enrollment unit.  Petitions will be approved only on the basis of clearly documented clerical error or unusual and extenuating circumstances beyond the student’s control.  Additions also require the permission of the instructor (or, with the instructor's concurrence, a representative as appointed by the department), the permission of the chair of the instructor's department or the director of the school (or of the designated representative of the chair or the director).

(E)     For courses of shorter duration deadlines and approval procedures will be established by the instructional unit in which the course is offered after consultation with the office of the university registrar. 

(F)     The graduate school and graduate professional colleges shall formulate rules to govern additions to approved schedules, subject to approval of the council on academic affairs and publish them in their respective bulletins.  (B/T 12/8/77, B/T 2/3/84, B/T 2/1/91, B/T 5/3/96, B/T 6/22/2012)